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Using Microsoft Outlook: A How-To-Do-It Manual for Librarians
By Michael P. Sauers
1-55570-420-4 . 2001 . 8 1/2 x 11 + CD-ROM . 179 pp.
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Get the most from your computer. Learn how to manage e-mail, appointments, and tasks using Outlook 2000. This easy-to-read manual and CD-ROM provide straightforward, hands-on lessons to familiarize you with both basic and advanced features. Topics include:

    E-mail—how to create and receive messages, how to use signatures, sort, and “file”
    Calendar—how to schedule, categorize, and link appointments with contacts
    Contacts—how to create, sort, and categorize your contacts
    Tasks—how to make “to do” lists, create categories, and other advanced features
    Notes—how to create, edit, and view documents in progress
    Searching and customizing—how to find “lost” items, customize your preferences, install shortcuts, and more

This guide can help your library better utilize the software it already has to coordinate an amazing array of services.

$65.00
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Reviews

"Using Microsoft Outlook: A How-To-Do-It Manual and CD-ROM Tutorial by computer expert Michael Sauers is a self-explanatory, 'student friendly' guide to quick and easy utilization of one of the most popular and widespread e-mail programs today. From scheduling with Outlook's built-in calendar to managing one's contacts to customizing Outlook 2000, Using Microsoft Outlook has everything a businessman or lay user needs to know. The strongly recommended CD-ROM tutorial offers step-by-step instructions for even the most uninitiated of e-mail novices. " Midwest Book Review
“Helps readers manage the time it takes to learn Outlook by successfully dividing instruction of the software into manageable sections.” The Book Report
“Using Microsoft Outlook has everything a businessman or lay user needs to know. The strongly recommended CD-ROM tutorial offers step-by-step instructions for even the most animated of e-mail novices.” Bookwatch
“Librarians often prefer Neal-Schuman Publications for their clear organization, copious illustrations, and thorough coverage of the subject. Using Microsoft Outlook: A How-To-Do-It Manual and CD-ROM Tutorial is no different….The book is full of useful tips.” Technology Electronic Reviews
"This volume will be a most useful and practical one for the librarian’s reference shelf.” The Australian Library Journal


Table of Contents

CONTENTS

CONTENTS

List of Figures and Tables xxx

Introduction xiii

Installing the Student Files xv

Newly Acquired Skills xvi

Course Conventions xviii

Legend xx

Lesson 1 E-Mail Overview 1

What is E-Mail? 1

Asynchronous Messaging 1

Broadcast Messaging 1

E-Mail Servers 2

Two Types of E-Mail Servers 3

Configuring Your E-Mail Software 3

Elements of an E-Mail Message 5

Header 6

Body 8

Signature 8

Attachments 10

Web Addresses 10

E-Mail Addressing Scheme 11

Address Syntax 11

Bounced Mail 12

E-Mail Functions 14

Finding an E-Mail Address 14

E-Mail Address Databases 14

Hands-On Practice Session 1-1: Finding an E-Mail
Address Using a Database 16

Lesson Summary 19

Lesson Review 20

Lesson 2 Overview of Outlook 2000 23

What is Outlook 2000? 23

Outlook Shortcut Bar 24

Hands-On Practice Session 2-1: Exploring the
Outlook Shortcut Bar and Toolbar 25

Outlook Today 26

Outlook Today Functions 27

Inbox Overview 29

Inbox Functions 29

Inbox Toolbar 29

Calendar Overview 29

Calendar Functions 30

Calendar Toolbar 31

Contacts Overview 32

Contacts Functions 34

Contacts Toolbar 34

Tasks Overview 35

Tasks Functions 35

Tasks Toolbar 36

Notes Overview 37

Notes Functions 37

Notes Toolbar 37

Web Functions Overview 39

Web Functions 39

Web Toolbar 40

Hands-On Practice Session 2-2: Using OutlookÕs
Web Functions 41

Lesson Summary 43

Lesson Review 44

Lesson 3 Communicating with E-Mail 47

Receiving E-Mail 47

Send/Receive Command 48

Hands-On Practice Session 3-1: Downloading New
E-Mail Messages 48

The Inbox 50

Three Panels 51

Creating a New Message 51

Did It Go? 51

Hands-On Practice Session 3-2: Creating a New
Outgoing Message 52

Hands-On Practice Session 3-3: Sending an E-Mail
Message to Multiple Recipients 54

Hands-On Practice Session 3-4: Sending E-Mail
Carbon Copies and Blind Carbon Copies 55

Hands-On Practice Session 3-5: Automating OutlookÕs
E-Mail Functions 56

Hands-On Practice Session 3-6: Sending E-Mail
Attachments 57

Signatures 60

Automating Signatures 60

Benefits of Signatures 60

Hands-On Practice Session 3-7: Creating a Signature
in Outlook 60

Inbox Views 64

Hands-On Practice Session 3-8: Changing E-Mail Views 64

Advanced Message Options 65

Formatting 65

Outgoing Message Options 67

Hands-On Practice Session 3-9: Using Outgoing
Message Options 67

Flags 68

Hands-On Practice Session 3Š10: Setting a Flag for
an Outgoing Message 69

The Address Book 70

Automated Message Addressing 70

Hands-On Practice Session 3-11: Adding a New Entry
to the Address Book 71

Hands-On Practice Session 3-12: Using the Address
Book to Automate Sending Messages 72

Sorting Your E-Mail 73

Sorting Messages within a Folder 74

Hands-On Practice Session 3-13: Sorting Your
Inbox Messages 74

Creating E-Mail Folders 75

Hands-On Practice Session 3-14: Creating New Folders
and Moving Messages 76

Rules 78

Automated Folder Hopping 78

Rules Wizard 78

Hands-On Practice Session 3-15: Creating a Simple Rule 79

Hands-On Practice Session 3-16: Creating a Complex
Rule 80

Lesson Summary 82

Lesson Review 83

Lesson 4 Scheduling with the Calendar 87

Calendar Views 87

Four Basic Calendar Views 87

Suggested Views 87

Hands-On Practice Session 4-1: Exploring Calendar Views 88

Supplemental Calendar Views 91

Hands-On Practice Session 4-2: Scheduling an
Appointment 92

Hands-On Practice Session 4-3: Scheduling Weekly
and Monthly Recurring Appointments 93

Hands-On Practice Session 4-4: Scheduling Annual
Recurring Appointments 95

Hands-On Practice Session 4-5: Organizing Appointments
Using Views 96

Go To Date 97

Appointments 98

Timed Appointments 98

Full-day Events 99

Hands-On Practice Session 4-6: Scheduling Timed
Appointments 99

Hands-On Practice Session 4-7: Scheduling an
All-day Event 100

Categorizing Your Appointments 101

Recurring Appointments 101

Reminders 102

Hands-On Practice Session 4-8: Scheduling a
Recurring Appointment 103

Hands-On Practice Session 4-9: Setting an
Appointment Reminder 104

Linking Appointments with Contacts 106

Creating the Link 106

Lesson Summary 106

Lesson Review 107

Lesson 5 Managing Your Contacts 111

Contacts Overview 111

Managing Contacts 112

Creating Contacts 112

Sorting & Viewing Contacts 113

Hands-On Practice Session 5-1: Creating New Contacts 114

Hands-On Practice Session 5-2: Editing an Existing
Contact 116

Hands-On Practice Session 5-3: Sorting Contacts
and Editing Their Display 117

Hands-On Practice Session 5-4: Retrieving a Map
and Driving Directions for a Contact Address 119

Categorizing Contacts 122

Other Ways to Arrange Your Contacts 122

Hands-On Practice Session 5-5: Organizing Your
Contacts with Views 123

Hands-On Practice Session 5-6: Finding a Contact 124

Lesson Summary 125

Lesson Review 127

Lesson 6 Scheduling Tasks 129

Tasks = To Do List 129

Tasks vs. Calendar 129

Hands-On Practice Session 6-1: Creating and
Editing Tasks 130

Task Categories 132

Setting New Categories 132

Sorting Tasks 133

Hands-On Practice Session 6-2: Sorting Your Tasks 133

Advanced Task Views 134

Hands-On Practice Session 6-3: Organizing Your Tasks
by View 134

Task Status 136

Task Elements to Update 137

Completing Tasks 137

Hands-On Practice Session 6-4: Updating Task Status 137

Lesson Summary 138

Lesson Review 139

Lesson 7 Taking Notes 143

Creating Notes 143

Hands-On Practice Session 7-1: Creating a Note 144

Editing Notes 145

Colors 145

Printing Notes 146

Deleting Notes 146

Hands-On Practice Session 7-2: Editing Notes 146

Viewing Notes 147

Hands-On Practice Session 7-3: Using Different
Notes Views 147

Lesson Summary 149

Lesson Review 150

Lesson 8 Searching & Customizing Outlook 2000 153

Finding Outlook Items 153

Two Finds 153

Hands-On Practice Session 8-1: Conducting a
Simple Search 154

Hands-On Practice Session 8-2: Conducting an
Advanced Search 155

Customizing Outlook Today 157

Hands-On Practice Session 8-3: Customizing Outlook
Today 158

The Preferences Tab 160

Hands-On Practice Session 8-4: Customizing Outlook
Using the Preferences Tab 161

Hands-On Practice Session 8-5: Customizing OutlookÕs
E-Mail Settings 162

Hands-On Practice Session 8-6: Customizing OutlookÕs
Calendar Settings 163

Hands-On Practice Session 8-7: Customizing OutlookÕs Toolbars 164

Lesson Summary 165

Lesson Review 166

Appendices 169

Appendix A : Outlook 2000 Keyboard Shortcuts 171

Appendix B : vCards 173

Appendix C : MS Word As an E-Mail Editor 175

Index 177

About the Author 000




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