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Cataloging and Organizing Digital Resources: A How-To-Do-It Manual For Librarians
By Anne M. Mitchell and Brian E. Surratt

1-55570-521-9 . 2005 . 8 1/2 x 11 . 219 pp.
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Organizing, managing, and making accessible a wide variety of resources is critical to the library mission. But as the nature of information changes, libraries must modify their functions and processes. This timely manual shows how to best integrate online resources into traditional workflows—collection development, acquisition, description, organization, and administration—and includes a special section on managing local digital libraries. Coverage tackles problematic areas such as copyright considerations, Dublin Core metadata creation, user interface design, access control, hardware and software selection, and more. The authors even provide step-by-step guidance for analyzing, recording, and organizing the bibliographic data of online content and best practices for cataloging electronic monographs, serials, integrated resources, and digitized collections. Their practical guidance includes fully worked out coding for MARC21 records for a variety of formats. Chapters explore alternative means of compiling and promoting collections through Web lists, information links, and federated searches. This useful guide is an essential addition for any library looking to satisfy the needs of users in the 21st century.

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Reviews

“A valuable resource for librarians.” ARBA

"An impressive book….It is difficult to think of what could have been overlooked in this useful volume….The authors seem eminently qualified….The examples are particularly good….Cataloging and Organizing Digital Resources if a first-rate cataloging manual and is highly recommended. It should be read by library directors, heads of technical services, catalogers, metadata librarians, and students. The professional bookshelves of every catalog department in every library currently buying or planning to buy electronic resources should contain a copy.” Technicalities

“Practical…clear with plentiful examples…useful to librarians seeking a broad survey of the online information territory and how it can be managed.” Booklist



Table of Contents

List of Figures and Tables

List of Figures and Tables

ix

Preface

xi

Acknowledgments

xv

1. Thinking about the Organization of Digital Resources

1

Introduction

1

Managing Online Resources from External Information Providers

1

Work-Flow Comparison

2

Collection Development

5

Acquisition

13

Administration

15

Bibliographic Control and the Work Flow

18

Special Considerations for Local Digital Libraries

18

What Is a Digital Library?

19

Planning for Digital Collections

20

Digital Library Processes

22

Resources Required to Develop a Digital Library

31

Dublin Core

34

Summary

36

References

36

Bibliography of Digital Library Resources

37

2. Establishing the Cataloging Work Flow

41

Introduction

41

New Cataloging

42

Individual Records

42

Record Sets

45

Record Maintenance

48

Reviewing Records

48

Updating Records

49

Summary

50

Reference

50

3. Exploring Alternatives to Cataloging

51

Introduction

51

Web Lists

51

Background

52

Limitations

53

Implementing Web lists

54

Context-Sensitive Linking

55

Background

56

Limitations

58

Implementing Context-Sensitive Linking

58

Federated Searching

60

Background

61

Limitations

63

Implementing Federated Searching

67

Summary

68

References

69

4. Determining Bibliographic Control in the Online Environment

71

Introduction

71

Characteristics Affecting Bibliographic Control

71

Scale and Structure

72

Dynamic Content

73

Dynamic Functionality

74

Managing Multiple Bibliographic Tools

74

Building a Bibliographic Strategy

76

Information Retrieval

76

Access to Collections

79

Management Needs

82

Summary

84

References

85

5. Understanding Cataloging Rules and Guidelines

87

Introduction

87

Record Content

87

Cataloging Rules

88

Rule Interpretations

88

Cooperative Cataloging

89

Related Documentation

89

Content Designation

90

MARC Records

90

Cooperative Cataloging

91

Local Guidelines

91

Summary

92

References

92

6. Analyzing the Bibliographic Structure of Online Resources

95

Introduction

95

Definition of Online Resource

96

Bibliographic Characteristics

96

Significant Bibliographic Aspect

97

Type of Issuance

97

Sources of Information

99

Born Digital versus Reproduction

99

Type of Record Code

103

Bibliographic-Level Code

104

MARC 21 Workform

104

Information about Our Examples

105

Summary

105

References

106

7. Online Monographs: E-books and Manuscripts

107

Introduction

107

Long Example: Born-Digital Monograph

107

Bibliographic Characteristics

107

Coding the MARC 21 Record for a Born-Digital Monograph

109

Short Example: Online Reproduction

121

Bibliographic Characteristics

121

Coding the MARC 21 Record for an Online Reproduction

122

Short Example: Resources That are Traditionally Unpublished

125

Bibliographic Characteristics

125

Coding the MARC 21 Record for Resources That are Traditionally Unpublished

127

Summary

130

References

131

8. Online Serials: E-journals and Periodicals in Aggregator Databases

133

Introduction

133

Long Example: Born-Digital, Online-Only Serial

134

Bibliographic Characteristics

134

Coding the MARC 21 Record for a Born-Digital, Online-Only Serial

136

Short Example: Online Journal Also Issued in Print (Single-Record Approach)

148

Bibliographic Characteristics

148

Coding the MARC 21 Record Using the Single-Record Approach

150

Short Example: Online Journal Also Issued in Print (Separate-Record Approach)

151

Coding the MARC 21 Record Using the Separate-Record Approach

151

Leaders

151

Short Example: Aggregator-Neutral Record

155

Bibliographic Characteristics

161

Coding the MARC 21 Record Using the Aggregator-Neutral Record

161

Short Example: Online Serial with a Title Change

165

Bibliographic Characteristics

165

Coding the MARC 21 Record for an Online Serial with a Title Change

166

Short Example: Serial Discontinued in Print, Continued Online

171

Bibliographic Characteristics

171

Coding the MARC 21 Record for Serial Discontinued in Print, Continued

Online

172

Summary

176

References

177

9. Online Integrating Resources: Databases and Web Sites

179

Introduction

179

Long Example: Continuously Updating Web Site

180

Bibliographic Characteristics

180

Coding the MARC 21 Record for a Continuously Updating Web Site

182

Short Example: Frequency and Regularity Are Unknown

190

Bibliographic Characteristics

190

Coding the MARC 21 Record When the Frequency and Regularity Are

Unknown

192

Short Example: Computer File MARC 21 Format

195

Bibliographic Characteristics

197

Coding the MARC 21 Record Using the Computer File MARC 21 Format

197

Summary

201

References

202

10. Online Trends to Watch

203

Open Access

203

Impact on Library Work Flows

204

Sustainability

205

Functional Requirements for BibliographicRecords (FRBR)

206

Significance of the FRBR Model

207

References

208

Index

209

About the Authors

219





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